Page 3 of 4 3. ARRANGEMENTS FOR SECURING THE HEALTH AND SAFETY OF WORKERS 3.1 When an employee raises an issue related to the use of substances hazardous to health, the Company will:-  Ensure the hazard associated with the substance has been correctly identified.  Ensure the assessment of the use of the substance is correct and up to date.  Ensure controls in place are adequate.  Correct any observed deficiencies in the control of the hazards.  Inform the employee, of the results of the investigation and actions taken. 3.2 If an identified exposure has taken place, those affected, and their managers will be informed immediately. 4. ARRANGEMENTS FOR SECURING THE HEALTH AND SAFETY OF WORKERS 4.1 The Company will give sufficient information and training to ensure full understanding of the hazards to health posed by substances in the workplace and the importance of the control measures provided. Information will also be given to others who may be affected, such as contractors, temporary staff and visitors. Managers and supervisors of areas which use substances hazardous to health will be given additional training to ensure the proper management of the risks. 5. RECORD KEEPING 5.1 Estate Managers are responsible for ensuring that they have an up to date list and data sheets of all substances hazardous to health that are used by their departments. 5.2 The data sheets must easily be available and all employees made aware of their existence. Employee health records of all exposures to substances hazardous to health shall be kept by the HR section for a minimum of 40 years.