Page 2 of 3 3.3 Users To take adequate rest breaks away from DSE use. To report any problems to line manager. To attend any training provided. 3.4 ICT Department/Human Resource Manager To advise managers and staff of DSE and Eyesight and Eye Test requirements. To provide information and guidance on DSE risk assessment. To provide information and guidance as required. 4. WORKSTATIONS’ ANALYSIS AND RISK REDUCTION 4.1 Brief guidance follows but a more detailed guidance document and the Display Screen Equipment Workstation Risk Assessment Form are available from the Human Resources Manager or WATMOS ICT Section. 4.2 A suitable and sufficient assessment of each workstation will be carried out by the ICT Section and staff taking into account all aspects of the working environment. 4.3 The monitor should have brightness controls and produce clear, flicker free images. The screen should have a tilt and swivel mechanism to allow comfortable and reflection / glare free use. The keyboard should have sufficient space to allow comfortable positioning of keyboard itself and ancillary equipment or documents etc. 4.4 The chair should be stable, have a five feet base with height adjustable seat and backrest. The chair must provide support to the lower back. Foot rests and armrests need to be considered. There should be sufficient legroom under the desk to change leg positions. 4.5 In the immediate environment there should be adequate lighting. Window coverings should be used if needed to minimise glare. Any distracting noise should also be minimised. 4.6 The findings should be recorded in written form or in some other retrievable manner. All necessary steps will be taken to remedy any risks highlighted as a result of the risk assessment. Where risks are highlighted then all of the assessments of the workstation should be kept on the employee’s record on the HR System. Where there are no risks then the current and previous workstation assessments should be kept on the employee’s record on the HR System. 5. DEALING WITH HEALTH AND SAFETY ISSUES 5.1 Where an issue has been raised by staff on the use of Display Screen Equipment the line manager in conjunction with the ICT Section will investigate the circumstances, take corrective action and inform staff of the action taken and place a record of action taken on the employee file.